Introduction and Meaning of Office procedure

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Introduction of office procedure

An office is established for achieving definite objectives. In order to achieve tho intended objectives, it has to perform a number of functions. Such official functions should be performed within the specified time frame by following certain procedures, rules and regulations. In the process of performing official jobs, different types of decisions should be taken. Such decisions should be made by the concerned authority considering facts, information, regulations, opinions, suggestions and recommendations of different level officers.

Meaning of office procedure

Office procedure is the formal process of making decisions necessary for performing official jobs. It is an act of getting decision from the authorised level in order to perform the specific official jobs or to solve the specific problems. It is concerned with the administrative techniques of collecting information to arrive at a decision. The office procedure is the formal communication process which includes mainly tippani resolution and report through which administrative decisions are made and official jobs are carried out in a formalised and systematic way. Hence, all the administrative procedures which are to be followed in order to get decisions from authorized level to perform a given official job is called office procedure.

Considerations for Office Procedure

The office should consider the following points for effective office procedures:
• The office should perform its work in, an easy and simple manner.
• It should perform its work in an effective and efficient manner.
• It should perform its activities in a flexible manner.
• It should make decisions considering the opinions and suggestions of the concerned officers.
• It should make the involvement of all the concerned authorities in decision making process.
• It should give due respect to all the concerned staff for their contribution in completing the official jobs.